Ever feel like you are always behind schedule and constantly trying to do too much all at once?
Here are some quick tips you can use to get more done in less time.
Plan and structure your work
Try having a planning session once a week. It only needs to be 15-30 minutes. Enough time to plan your diary for the week.
‘’Every minute you spend in planning saves 10 minutes in execution; this gives you a 1000 percent Return on Energy!“ – Brian Tracy.
Set yourself clear and measurable goals that you can break down into smaller tasks.
For example, instead of saying ‘Do some social media’
Try something like: Post images from 3 recent jobs on Instagram.
Writing it like this makes it much clearer when the task has been completed.
When you start planning the schedule for the tasks, think about your natural energy levels.
I am most effective in the morning, so I tackle all the most difficult tasks then.
When it comes to the afternoon, I have less energy and less creativity, so I try to plan easier tasks for later in the day.
You might be the opposite way around. You might even find you are better in the evening.
Whatever your natural energy levels are, plan accordingly.
Also, don’t forget to prioritise your tasks.
After writing down the full list of things to do, I like to number my top 10 based on urgency and importance.
This means that whenever I get distracted, as soon as I glance at my notebook, I know exactly what I’m supposed to be doing next.
Tips to boost your concentration
Minimising distractions is the standard advice here, however, it’s trying to do everything all at once which I think messes with your concentration the most.
Switching between tasks / multitasking may make you feel like you are achieving a lot, but all the research says otherwise.
To be most effective, you should focus on one job at a time.
It’s also a good idea to group similar tasks together.
For example, don’t mix doing finance work with designing a new website.
Do all your creative stuff together in one block of time, and then do all your finance stuff in a separate block of time. (Of course, still do jobs one at a time. Don’t multi-task. Just do all the similar jobs consecutively!)
Work life balance
Look after yourself! Mentally and physically.
Just because you CAN survive on 4 hours sleep and 3 cans on Monster, doesn’t mean it’s the most efficient way to get stuff done.
Getting more sleep will make you more effective right through the day.
I saw an interview with Elon Musk recently and he said he ‘toyed with 4 hours sleep’, but found he was ‘more productive overall with 6 hours sleep’
Schedule breaks and schedule time for recovery.
Go for a 5 minute walk if you can, when you come back you’ll be far more productive and will more than make up for the 5 minutes you took off.
Oh, and remember that scrolling through social media is not a proper break!
You need to give your brain a break.
Doing this will mean you end up more productive and less stressed.
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